Finance Clerk – Sioux Lookout First Nations Health Authority – Sioux Lookout, ON Part Time

Job Summary:

The Finance Clerk processes accounts payable for commercial vendors (~$5,000,000 pa) as well as other payments (~$1,000,000 pa) which involves analysis of detailed invoices, reconciling vendor accounts and calculating applicable HST/GST rebates and input tax credits.

Salary Range: $45,686 to $55,621 per annum

Who can apply:

Persons of First Nations ancestry will be given preference (s.16 (1)CHRA)

Applicants must possess:

• Must be proficient in the following areas: sound grasp of accrual accounting and bookkeeping
• Able to read and interpret the purchasing and financial policies, procedures and transactional documents
• Working knowledge of computerized accounting programs, specifically Sage AccPac ERP
• Attention to detail and a high level of accuracy
• Analytical and problem-solving skills
• Computer skills including the ability to operate computerized accounting, spreadsheet, word-processing, web-based financial applications and email at a highly proficient level
• Effective organization skills combined with excellent time management and stress management
• Effective verbal, listening, and written communication skills
• Strong interpersonal and team building

Roles and Responsibilities:

Perform day-to-day processing of accounts payable transactions to ensure Health Authority accounts are maintained and paid in an effective, timely and accurate manner:

• Receive and verify invoices and purchase orders for goods and services
• Verify that transactions comply with financial policies and procedures
• Prepare invoice batches for data entry; ensure accurate coding and tax distributions
• Enter/process invoices for payment and manage the weekly cheque runs
• Prepare vendor cheques for mailing
• Prepare other cheques as and when required
• Maintain accounts payable sub ledger
• Maintain updated vendor list, files and vendor numbers

Maintain a quality management environment for accounts payable:

• Ensure all procedures, checklists and systems are well-documented to facilitate audit and vacation coverage
• Monitor and measure accounts payable turnover against a net30 standard.
• Contribute to finance systems development by identifying opportunities for process improvements and for raising issues that affect productivity and efficiency.

Monitor the payment and clearing of outstanding accounts to ensure business relationships remain current:

• Reconcile monthly vendor statements
• Generate and review aged accounts payables listings; follow up on all accounts more than 30 days old and notify senior management where accounts are more than 60 days past due
• Ensure accounts payable sub ledgers remain in balance with control accounts

Provide vacation coverage, analytical and administrative support in order to ensure effective and efficient office operations:

• Apply knowledge of vendor transactions and billings to assist with preparation of program and project budgets and expenditure reports
• Provide payroll coverage as required to maintain work flow
• Maintain organized and up to date filing systems for all vendors, invoices and other payables documents; ensure the confidentiality and security of all financial files
• 
  Other related duties as required or assigned

C losing Date: Open to Filled